Project Coordinator

PROJECT COORDINATOR

Title of the position
Project Coordinator
Department
Programs
Reports to
Program Manager
Status
Permanent- Full time or Part time with benefits options available

The Balboa Art Conservation Center (BACC) in San Diego, CA is growing our team to support our intentional shift into a radically inclusive art conservation nonprofit organization. As an essential part of this vision, BACC is expanding its conservation service areas and strengthening our programs to ensure that our impact is relevant, accessible, and community centered.

About the Position:
BACC is seeking a Project Coordinator to join the team and help build a strategic framework for the conceptualization and execution of BACC’s projects and programs. This position will be an important addition to the BACC team, as it expands its service to fulfill a reinvisioned mission to serve a more diverse audience and make conservation more accessible and relevant to all communities.
The Project Coordinator will support BACC’s program areas by helping us visualize, strategize, and operationalize for positive change. The ideal candidate will have a passion for project management, community engagement, and most importantly, share in our commitment to anti-racism, decolonial approaches to collections care, inclusion, and access.
This position will support BACC’s Program Manager with the logistical execution of BACC’s growing suite of inclusive conservation programs including but not limited to Capacity Building through Field Services (emergency preparedness workshops, surveys, and collections care training), Workforce Development and Training (tours, internships, fellowships), and Community Led Conservation. In addition to supporting the execution of existing programs, the Project Coordinator will support the development and growth of this service area to expand program offerings.
Consistent with BACC’s efforts to create opportunities for leadership and management experience for practicing conservators and collections care professionals, art conservators are encouraged to apply and propose a hybrid position that may include art conservation treatment and service in the specialization areas of paintings, paper, objects, textiles, and preventive.

About our Team:
The BACC conservation team treats a broad range of objects from a wide variety of museums, historic societies, cultural collections and private clients. The team also provides services such as technical analysis, condition surveys, workshops, consultation on environmental monitoring, storage, exhibition practices, preventive conservation, mounting and framing, and grant writing support. Currently BACC labs service paper, paintings, and frames; in 2023, BACC is expanding its service areas to include dedicated staff for textiles, objects, and preventive conservation. Across departments, BACC’s conservators and staff are a collaborative, innovative, and supportive group who enjoy active involvement with operations at BACC and the greater art and cultural heritage community who we have the pleasure to work with daily. We are a small but mighty team of eight full time staff who mentor interns and fellows on a regular basis and work passionately to demystify art conservation in our regional community. This position reports to and works collaboratively with the Programs Manager to nourish a positive and healthy workplace and will be critical in ensuring BACC’s commitment to diversity, inclusion, accessibility, and equity is practiced both externally with our communities, institutions, and clients as well as internally, with our staff, our field, and our process.

POSITION: PROJECT COORDINATOR

QUALIFICATIONS
1. REQUIRED QUALIFICATIONS
  1. Demonstrated commitment to anti-racism, diversity, equity, inclusion, access, and representation in professional, personal, or community settings
  2. Ability to coordinate logistics for programs and projects, such as coordinating communications, planning workshops, schedules, collecting and tracking data, and supporting program reporting
  3. Ability to work with different audience groups such as youth/students, educators, Collections care professionals, artists, and community members
  4. Experience working with diverse communities and passion for working with diverse cultural collections
  5. Experience creating and managing timelines/task management/schedules
  6. Ability to think critically, strategically and creatively
  7. Ability to work independently with collaborative input
2. PREFERED QUALIFICATIONS
  1. Understanding of art conservation, collections care, cultural preservation preferred
  2. Experience working with creative youth development preferred
  3. Ability to support research for grants, data collecting, and impact reporting
  4. Experience tracking and managing project expenses
PRIMARY DUTIES
1. Project Coordination
  1. Support logistics for BACC’s California Inclusive Preservation Program, SoCal Cultural Preservation Workforce Development Initiative, and Community Led Conservation Projects
  2. Manage capacity building events, including coordinating workshops, scheduling, maintaining contact database, processing registrations, preparing materials, and making travel arrangements
  3. Create project files and records necessary to track and document projects
  4. Assess impact of programs through surveys, community conversations and evaluations
  5. Conduct research on community conservation topics, marketplace trends, nonprofit best practices
  6. Support the development of concepts, materials and opportunities to teach, train or publish for the conservation community
2. Engagement
  1. Support institutional, nonprofit, and community partner relationships
  2. Participate in the development of outreach and engagement initiatives (workforce development programs, capacity building, education, and community led conservation)
  3. Provide effective, professional, and responsive communications with clients and colleagues
  4. Represent BACC in joint projects with collecting institutions, including but not limited to grant support, collections care assessments, environmental assessments, emergency preparedness, emergency response procedures, and large scale conservation projects
3. Administrative
  1. Support the mission and goals of the entire organization.
  2. Aim to achieve sustainability, impact and relevance for the whole organization
  3. Support BACC’s efforts to build a collaborative leadership model
  4. Empower, encourage, and support colleagues
  5. Support the management of project workflows, schedules, budgets, and quality of outputs
  6. Maintain accurate, retrievable and searchable records in databases and files (shared drives, Airtable, etc)
  7. Support Program Manager and Development Coordinator with grant/contract management, from prospecting to reporting
  8. Act as an external ambassador and internal role model for the organization

Salary/Benefits:
Starting full-time salary: $55,000

Benefits Include:

15 days of vacation to start; increases to 20 days after one year of employment
10 days of paid sick leave
14 paid holidays (including a winter break)
Conservation/Professional Development-related membership reimbursement
Health benefits (medical, vision, dental)
TIAA-CREF retirement program. BACC will match up to 5% of employee’s contribution (eligible after one year of employment)

We seek to fill this position by August 1, 2023, but the date is negotiable.

Application Process:

A statement of interest
A current CV

If proposing a hybrid programs and conservation services position, additional materials may be requested at a later date.

The application review process will begin on July 1, 2023 and the position will remain open until filled.

By email to [email protected] with the subject line: “Project Coordinator”
-OR-
By US Mail to:
Leticia Gomez Franco, Executive Director
Balboa Art Conservation Center
PO Box 3755
San Diego, CA 92163

The Balboa Art Conservation Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to age, ancestry, color, disability (mental and physical), gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), sexual orientation, and any other status protected by local, state or federal law.

Black, Indigenous, and People of Color applicants are highly encouraged to apply. We are eagerly looking for a new team member to join us on our journey to becoming the sustainable and relevant organization we seek to be. This position description describes some of the core competencies and qualities of a potential candidate. If you feel this position may be a great fit for you despite not fitting perfectly into the box we have visualized above, you are highly encouraged to reach out, ask questions, and apply.

About BACC:

The Balboa Art Conservation Center was founded in the 1970s as part of a national movement to create regional conservation centers that would serve collecting institutions within a certain geography. The goal was to centralize conservation and preservation services, bringing relief to museums, historical centers, libraries, etc., fulfilling their conservation needs without having to replicate the administrative, equipment, staffing and resources needed to run an entire conservation lab at every single institution. There are fewer than a dozen of these regional conservation centers in the country and BACC is the only regional conservation center on the west coast. Our center is located in San Diego, California on the ancestral homelands of the Kumeyaay Nation and our geographic area includes California, Arizona, Nevada, New Mexico, Hawaii, Oregon, Washington, Colorado and Alaska. We are currently an eight-member team, in a 4,000 square foot facility on the second floor of a historic building in beautiful Balboa Park.

For more than 45 years, BACC has been fulfilling its mission as a conservation lab to provide conservation and preservation services for cultural institutions and private collectors for their works of art, cultural objects, and historic artifacts. In accordance with best practices such as the American Institute of Conservation’s Code of Ethics and Guidelines for Practice, its highly trained conservators offer a rigorous and scientific approach to the preservation, examination, and treatment of cultural heritage objects. BACC has various scientific and technological equipment to aid in the examination of works including Infrared Reflectography, X-radiography, and X-Ray Fluorescence Spectrometry (XRF).

As a nonprofit organization, BACC is also committed to benefiting the public good by supporting training and education opportunities and partnering with stewards of community cultural collections. BACC is expanding access to the field of conservation to historically underrepresented communities by expanding the existing knowledge base to include culturally conscious and responsive methods of conservation. In turn, BACC is committed to learning from and dialoguing with artists and caretakers of diverse cultural heritage and ancestral collections.